How to Setup Read Receipts in Outlook 2007

Request a read receipt in Outlook 2007

Whenever you send an email from Outlook 2007, yous tin optionally request a read receipt from the other party; in this tutorial, will explicate how to request a read receipt on some emails, how to request read receipts for all emails, and how Outlook 2007 should process read receipts requested by people who email you. We volition as well go over the limitations of read receipts, and why y'all should rely on them but "with a grain of salt". This tutorial will too show yous how to configure relevant read receipt and tracking options in Outlook 2007.

Read Receipts vs. Delivery Receipts: Yous can request delivery receipts from Outlook 2007, but this feature but works inside an "Microsoft Exchange" surroundings; in other words, if your mail server is anything but an Commutation server, delivery receipts will not have any result.

Request a read receipt when sending an email from Outlook 2007

Outlook 2007 lets you request read receipts on an private email basis: to asking a read receipt on an electronic mail you lot are composing, click on the Options tab of the ribbon, and locate the Tracking section of commands. Check the Asking a Read Receipt checkbox, every bit shown on the screenshot: (meet our note on Delivery Receipts earlier in this tutorial)

Once yous send this e-mail with Outlook 2007, the electronic mail recipients' email program will see the requested read receipt in the email headers, and will procedure information technology appropriately (see the last section of this tutorial for limitations of read receipts). Run across below how you tin have Outlook 2007 automatically request read receipts for all emails you ship.

Configure read receipt options

We will at present show y'all how to customize your read receipt options in Outlook 2007. Go to the Tools menu, and choose Options: the Preferences tab is selected past default; click on the Electronic mail Options push button, and then click on Tracking Options in the new dialog that opened. You should now exist looking at the Tracking Options dialog:

Automatically request read receipts for all emails

If you want to send a read receipt request with every email you send, you do not need to manually request the read receipt as described in a higher place: yous can configure Outlook 2007 to automatically request read receipts for all emails. To make Outlook 2007 always request a read receipt for emails you lot send, check the Read receipt checkbox visible below "For all messages I transport, asking". Click OK on the various dialogs until you go dorsum to Outlook's main window to utilise the settings.

From now on, all emails sent from Outlook 2007 will automatically include a read receipt asking, but you can manually cancel the read receipt for an private email by clicking on the Options tab, and un-checking the "Request a Read Receipt" checkbox (which only affects the current email).

Configure Outlook 2007 to handle read receipts from others

Outlook 2007 besides lets you customize its handling of incoming read receipt requests: information technology asks you by default whether or not you want to send a confirmation back to the email sender who requested a read receipt (the "Ask me before sending a response" radio button). But y'all can also configure Outlook 2007 to "Ever send a response" or "Never send a response". If you chose to never acknowledge read receipts, Outlook won't let anyone know if their email was read or not. This selection is ideal since it lets yous command when and if to respond to some emails, without bothering you with a transmission asking every fourth dimension.

Let Outlook 2007 automatically file your read receipts

Outlook 2007 includes an pick to automatically file read receipts y'all receive from recipients into a folder: this is similar a specialized email dominion to brand your email management more than efficient.

To enable this automatic handling, tick the "Later on processing, move receipts to" checkbox; then, click on the Browse button to pick the binder in which these receipts should be filed.

The ideal solution is probably to create an email folder dedicated to read receipts, to which yous can become to double-check on a item email'due south Read condition. Since this process works behind the scenes, y'all volition never exist distracted by incoming read receipts cluttering your inbox, merely still take them available if needed.

How much tin can yous rely on read receipts?

A read receipt is a piece of data sent along with your electronic mail, which indicates to the recipient's email program that a such a read receipt was requested. Ultimately, a read receipt is not processed by your Outlook 2007 or by your post server: it is processed by the e-mail recipient'due south email program (or webmail client, if they cheque their emails from a web interface).

Put differently: the but case in which a read receipt confirmation is reliable is when you receive it. This does non mean that your email was read, but at least that information technology was delivered and opened. Conversely, non receiving a read receipt confirmation for an e-mail you sent does not necessarily mean that it was not read - it could simply be that the electronic mail recipient's email program is configured to ignore read receipt requests, or that the email recipient clicked not to acknowledge the read receipt you requested from Outlook 2007.

jamesonsgived.blogspot.com

Source: http://www.freeemailtutorials.com/outlook2007Tutorials/requestReadReceipts.php